Volunteer Opportunities

Our current volunteer needs are listed below. If you are interested in volunteering for one of these positions, please use our online volunteer application  form and you will be contacted. If you have any questions or need more information about the positions please email volunteer@phx-pmi.org. 

Highest Priority Openings 

 

 Job Openings At A Glance  

 

 

 

 

 

VOLUNTEER OPPORTUNITY TEAM PDUs / YEAR COMMITTED HOURS
Corporate Outreach – Corporation Ambassador Ext Rel 5 4 -5 hrs
Corporate Outreach – Corporate Awards Manager Ext Rel 5 4 -5 hrs
Award Banquet & Symposium Corporate Outreach Coordinator Ext Rel 5 4 -5 hrs
Corporate Outreach - Revenue Manager Ext Rel 5 4 -5 hrs
Graphic Artist Ext Rel 5 4-5 hrs
Member Designation Manager Memb 5 1 Hr
Member Retention Manager Memb 5 2 - 3 hrs
Member Recognition Manager Memb 5 2 - 3 hrs
Membership Ambassadors  Memb 5 2 - 3 hrs
Membership – Volunteer Services Retention Manager Memb 5 3-4 hrs
Volunteer Services Staffing Manager Memb 5 3-5 hrs
Financial Liaison Manager  Memb 5 2 - 4 hrs
Recognition Co-Manager Memb 5 2 - 3 hrs
FAQ Manager Oper 5 2 - 3 hrs
Process Documentation Manager Oper 5 1 - 2 hrs
Master Calendar Manager Prof Dev 5 4 - 5 hrs
Mentoring Program Manager Prof Dev 5 4 -5 hrs
PMP/CAPM Study Group Facilitators Prof Dev 5 6 - 7 hrs
Vendor Relationship Manager Prof Dev 5 3 - 5 hrs
eBlast Coordinator Manager Prof Dev 5 3 - 5 hrs

Category Admin Support
Job Title Membership - Volunteer Services Staffing Manager
Job Description

Category

Administrative Support

Job ID

195

Job Title

Volunteer Services Staffing Manager

 

Job Description

The Volunteer Services Staffing Manager will plan, develop, and implement volunteer recruitment and staffing strategies to support the PMI Phoenix Chapter objectives, and foster the spirit of the Chapter culture.

 

Duties include:

  • Provide a high level of customer service in consulting with and guiding leaders with volunteer opportunities, policies, and processes.
  • Provide a high level of customer service in communication with volunteer opportunity applicants.
  • Work with Volunteer Services Orientation Manager to ensure compliance with chapter on-boarding policy.
  • Create and develop policies and procedures for various Volunteer recognition programs.
  • Collaborate with other Volunteer Services and Membership team members to help create “best of” practices and programs to ensure volunteer corps and chapter growth.
  • Assist with development of new volunteer training, leadership development, and succession programs.

 

Required Skills: Candidates should have:

  • Strong written and verbal skills.
  • Strong customer service skills
  • Strong MS-Office skills – especially Word, Excel, PowerPoint.
  • The ability to provide summary data and statistics on volunteer activity.
  • Team player
  • Enthusiasm for the PMI Phoenix Chapter!!

 

Preferred Skills: 

Recruiting experience is a plus but not necessary!

Team:  Volunteer Services Team

Chapter Level Team:  Membership

Job ID: 

Job Code:

PDU

5 PDUs/year

Time Commitment

3-5 hours per week

Contact Name

Pamela Smith

Email

membership@phx-pmi.org

 

 
Contact Name Pamela Smith
Contact Phone N/A
Category Admin. Support
Job Title Professional Development – PMP/CAPM Study Group Facilitators
Job Description

Job Title

Professional Development – PMP/CAPM Study Group Facilitators

 

Job Description

Overview

 

Study Groups for PMP/CAPM Exam Prep plays a vital role to an individual who chooses self-study to prepare for the PMP/CAPM Exam.

 

The facilitator of a study group will acts as a leader and coordinator of group activities, but is not an instructor. This person takes the responsibility for submitting paperwork for study group approval, recording attendance, coordinating study group meeting logs and scheduling and communicating with the group members. In addition the facilitator should take an active role in the study group in the following ways:

1.   Promote a positive reflective atmosphere in the group.

2.   Encourage participation by all in group discussions.

3.   Encourage all members to keep notes of group perceptions and realizations.

4.   Restate positions and observations of group members as needed.

5.   Promote follow-up activities as appropriate.

6.   Provide group leadership as needed without dominating group processes

Requirements

Candidates Should Have:

  • Strong leadership and management skills
  • Strong customer service skills and a volunteer service focus
  • Self –motivated, committed, tenacious and passionate about the PMI-Phoenix chapter.
  • Ability to commit at least until the end of 2009/2010

 

Preferred Qualifications:

  • Cross-functional PMI Chapter experience
  • General Management (GM) experience

 

 

 

PDU

5 PDUs/year

Time Commitment

Approximately 30 – 40 hours over a six to seven week period

Contact Name

Alika Victor

 

 

 

Email

 education@phx-pmi.org
Contact Name Alika Victor
Contact Phone N/A
Category Amin. Support
Job Title Membership - Member Recognition Manager
Job Description

Job Title

Member Recognition Manager

Chapter Team

Membership

Chapter Sub-Team

Member Services

Job Description

Overview:

The PMI Phoenix Chapter Member Services Team supports the directives and goals of the chapter by supporting New Member Orientation Program, Member Attraction and Retention Program, Member Recognition Program, Member Ambassador Program, and CCR/Designation Program. The Member Recognition Manager coordinates the communication of member updates to the chapter membership page on chapter website and through other chapter communications channels. Essentially this volunteer keeps finger on the pulse of member news. The Member Recognition Manager reports to the Director of Member Services.

Roles and Responsibilities:

Collects and posts updated professionally appropriate information on PMI Phoenix Chapter website Membership – Recognition page regarding updates and news on members’ accomplishments such as new designations, articles published, awards received, and promotions.

Attends monthly status teleconference meeting with team

Sends monthly status reports to Director of Member Services

Requirements:

·        Able to work independently

·         Strong written and verbal communication skills

·        Strong customer service skills and volunteer service focus

·        Strong organizational skills

·         Enthusiasm for the mission of the PMI Phoenix Chapter

 

PDUs

Up to 5 PDUs/year

(12 months service – 5 PDUs, 6+ months service – 3 PDUs, 3+ months service – 1 PDU)

Time Commitment

2-3 hours per week

Contact:

Jerel Cain

 

 

Email:

membership@phx-pmi.org

 
Contact Name Jerel Cain
Contact Phone N/A
Category Administrator
Job Title Membership – Volunteer Services Retention Manager
Job Description

Job Title

Volunteer Retention Manager

Chapter Team

Membership

Chapter Sub-Team

Volunteer Services

Job Description

Overview:

The PMI Phoenix Chapter Volunteer Services Team supports the directives and goals of the chapter by supporting coordination of all programs encompassing chapter volunteers. The Volunteer Retention Manager reports to the Director of Volunteer Services.

Roles and Responsibilities:

Follow up with current chapter volunteers to ensure they have had adequate tools and orientation training to perform their duties

 

Follow up with resigning volunteers to gather termination survey information and to see if placement in other volunteer role possible.

 

Assist in the creation and evaluation of program implementing new ways to attract, recognize and retain volunteers: Volunteer Benefits, Giveaways, Training, Revised Titles, Recognition

 

Attend monthly team status telephone call

 

Send monthly status updates to Director of Volunteer Services

Requirements:

·        Able to work independently

·         Strong written and verbal communication skills

·        Strong customer service skills and volunteer service focus

·        Strong organizational skills

·         Enthusiasm for the mission of the PMI Phoenix Chapter

 

PDUs

Up to 5 PDUs/year

(12 months service – 5 PDUs, 6+ months service – 3 PDUs, 3+ months service – 1 PDU)

Time Commitment

2-3 hours per week

Contact:

Jerel Cain

 

 

Email:

membership@phx-pmi.org

 

 

 
Contact Name Pamela Smith
Contact Phone 602-327-8784
Category Admin. Support
Job Title Ext. Relations - Corporate Outreach – Corporation Ambassador
Job Description

Job Title          Corporate Outreach – Corporation Ambassador

 

Job Description:

 

This position reports to the Director of Corporate Outreach.  Main role is to communicate the Corporate Outreach activities to the corporations.  The goal of this position is to apprise corporations of the benefits available to them through PMP certification, PM educational opportunities, and a continuing association with PMI activities.

 

Main duties include:

 

·         Attend 1 hour team teleconferences every other week.

·         Creating or coordinating the creation of material explaining benefits of PMI to companies.

·         Communicating the availability of a presentation directed towards helping corporations understand the benefits of association with PMI.

·         Work with the Director – Corporate Outreach, to schedule on-site visits and delivery of the PMI presentation to interested companies.

·         Creating and maintaining a database of corporations who are receptive to ongoing communications and interaction with the local PMI chapter.

·         Creating and maintaining a continuing communication to keep corporations aware of the benefits association with PMI.

·         Creating and maintaining a database of company contacts for further direct communication from the local PMI Chapter.

·         Work with Communications to document and advertise the activities of members employers increased interaction with PMI in the Chapter bulletins, newsletters, and website.

 

Position Requirements:

 

·         Outgoing personality.

·         Enthusiastic about communicating PMI benefits to companies.

·         Strong communication skills.

·         Persistence and a can-do attitude.

 

Time Commitment:     4 to 5 hours a week

 
Contact Name Geoff Green
Contact Phone (480) 441-0302
Category Admin. Support
Job Title Ext. Relations - Corporate Outreach – Corporate Awards Manager
Job Description

Job Title          Corporate Outreach – Corporate Awards Manager

 

Job Description:

 

This position reports to the Director of Corporate Outreach.  Main role is to establish the process for soliciting and evaluating corporate submittals for Project of the Year (POY) award to be delivered at the Chapter awards banquet each January.  This is a new initiative for 2009 and will lay the groundwork for the yearly Project of the Year award from the Phoenix Chapter.

 

Main duties include:

 

·         Attend 1 hour team teleconferences every other week.

·         Define the measurement criteria for the POY award.

·         Creating or coordinating the creation of material explaining the guidelines for submitting POY documentation.

·         Create and maintain a database of local company contacts for continuing communication regarding the POY award.

·         Work with Communications and the Corporate Outreach team to communicate the presence of a POY award from PMI Phoenix.

·         Work with Communications and the Corporate Outreach team to communicate the presence of a POY award to the chapter members.

·         Work with the Award Banquet team to coordinate the attendance of corporate representatives to receive the POY award.

·         Work with the Judging Panel Coordinator to decide the winner of the POY award.

·         Create or coordinate the material to communicate the winners of the POY to chapter members and the local business community.

 

 

Position Requirements:

 

·         PMP

·         Comfortable approaching and talking with mid to upper level company representatives.

·         Outgoing personality.

·         Enthusiastic about communicating the existence of a POY award.

·         Strong communication skills.

·         Persistence and a can-do attitude.

 

Time Commitment:     4 to 5 hours a week

 
Contact Name Geoff Green
Contact Phone (480) 441-0302
Category Admin. Support
Job Title Ext. Relations - Award Banquet & Symposium Corporate Outreach Coordinator
Job Description

Job Title          Award Banquet & Symposium Corporate Outreach Coordinator

 

Job Description:

 

This position reports to the Director of Corporate Outreach.  Main role is to act as the corporate outreach team point of contact for the awards banquet and symposium.

 

Main duties include:

 

·         Attend 1 hour team teleconferences every other week.

·         Attend award banquet and symposium team meetings.

·         Work corporate outreach related action items from the award banquet and symposium team meetings.

·         Communicate activities of the award banquet and symposium team to the corporate outreach team.

·         Pursue give-aways from local companies to be given as door prizes.

·         Solicit and coordinate the judging panel for POY and PMOY.

·         Work with the Corporate and Members award managers and the judging panel for selection of the POY and PMOY winners.

·         Communicate the award winners to the corporate outreach team

·         Create or coordinate the creation of background information of each winner for further dissemination through the Communications activities.

 

 

Position Requirements:

 

·         Outgoing personality.

·         Enthusiastic about working with the awards banquet and symposium activates.

·         Strong communication skills.

·         Persistence and a can-do attitude.

 

Time Commitment:     4 to 5 hours a week

 
Contact Name Geoff Green
Contact Phone (480) 441-0302
Category Admin. Support
Job Title Ext. Relations - Corporate Outreach - Revenue Manager
Job Description

Job Title          Corporate Outreach - Revenue Manager

 

Job Description:

 

This position reports to the Director of Corporate Outreach.  Main role is to define and pursue opportunities for enhancing the revenue realized by the chapter from partnerships and associations with local corporations.  This role is vital to the continuing growth of the chapter and the work accomplished in 2009 will form a foundation for future income growth of the chapter.

 

Main duties include:

 

·         Attend 1 hour team teleconferences every other week.

·         Define and categorize opportunities for revenue creation services considering all the benefits that PMI Phoenix can provide to companies.

·         Create or coordinate the creation of material that will communicate the different types of services to companies.

·         Work with Communications to deliver material to local companies.

·         Perform follow-up with local companies as necessary.

·         Recommend pricing for each type of revenue channel.

·         Coordinate the placement of services and manage the revenue stream in coordination with the financial department.

 

 

Position Requirements:

 

·         Outgoing personality.

·         Strong communication skills.

·         Persistence and a can-do attitude.

·         Knowledgeable about the types of value-add services that the chapter can provide to local companies is a major plus.

·         Some sales and/or revenue creation background is a major plus.

 

Time Commitment:     4 to 5 hours a week

 
Contact Name Geoff Green
Contact Phone (480) 441-0302
Category Admin. Support
Job Title Membership - Member Retention Manager
Job Description

Job Title

Member Retention Manager

Chapter Team

Membership

Chapter Sub-Team

Member Services

Job Description

Overview:

The PMI Phoenix Chapter Member Services Team supports the directives and goals of the chapter by supporting New Member Orientation Program, Member Attraction and Retention Program, Member Recognition Program, Member Ambassador Program, and CCR/Designation Program. The Membership Retention Manager sends out PMI membership reminder letters, conducts surveys of terminating chapter members, works with Survey and Statistics Teams to coordinate collection of metrics.  The Membership Retention Manager reports to the Director of Member Services.

Roles and Responsibilities:

Assists Director of Member Services in the creation and updating of PMI Phoenix Chapter Annual Membership Retention Plan

Sends out membership renewal reminder letters to members

Conducts termination surveys with non-renewing members working with chapter Survey Team

Works with chapter Survey and Statistics Teams to collect member data

Attends monthly status teleconference meeting with team

Sends monthly status reports to Director of Member Services

Requirements:

·        Able to work independently

·         Strong written and verbal communication skills

·        Strong customer service skills and volunteer service focus

·        Enthusiasm for the mission of the PMI Phoenix Chapter

 

PDUs

Up to 5 PDUs/year

(12 months service – 5 PDUs, 6+ months service – 3 PDUs, 3+ months service – 1 PDU)

Time Commitment

2-3 hours per week

Contact:

Jerel Cain

 

 

Email:

membership@phx-pmi.org
Contact Name Jerel Cain
Contact Phone N/A
Category Management
Job Title Progams - Phoenix PDM Registration Manager
Job Description

Job Title: Phoenix PDM Registration Manager

Job Description: The Phoenix PDM (Professional Development Meeting) Registration Team is currently looking for a volunteer who is willing to be part of our PDM registration process under the leadership of our PDM Registration Director, Julia Bethea.  The team's primary activity will center on the registration table activity at the PDM meetings, however, there are many other aspects of the registration process which will make being part of the Registration Team a dynamic, fun and rewarding experience.  If you like people, this volunteer opportunity may be perfect for you!   This position is for the Phoenix PDM only.

Note: This position is of high-visibility to the Chapter and due to the responsibility of this position and the importance of the PDM as a source of revenue for the Chapter, it is imperative that the PDM Registration Managers be of the highest caliber in terms of trustworthiness and integrity.

Duties may include:

  • Greeting members and guests as they arrive,
  • Answering questions and offering assistance, e.g., orientating first time attendees,
  • Working closely with our 3rd party vendors, e.g., Kinkos and PostNet,
  • Preparing and/or printing the attendee list,
  • Creating and/or handing out name badges,
  • Signing in non-registered attendees,
  • Handing out any flyers or PDU information sheets,
  • Counting the receipts and closing the books,
  • Creating worksheets on attendee stats and/or assist in statistical data collection,
  • Constantly be striving for Continued Process Improvement of the Registration process.

Required Skills: Candidates should have:

  • Good people skills
  • Good communication skills
  • Outgoing and friendly personality

 

Preferred Skills:  Enjoy meeting and working with people.  A willingness to be part of a team.

PDUs:  5 PDUs/year

Time Commit per Week:  1-2 hours

Team: PDM Registration Team

Chapter Level Team: Programs

Priority:  3

Contact Name:  Tom Kula

Contact E-mail: programs@phx-pmi.org

 

Contact Phone:  n/a

 
Contact Name Tom Kula
Contact Phone N/A
Category Admin. Support
Job Title Membership - Membership Ambassadors
Job Description

Job Title

Membership Ambassadors (5 openings)

Chapter Team

Membership

Chapter Sub-Team

Member Services

Job Description

Overview:

The PMI Phoenix Chapter Member Services Team supports the directives and goals of the chapter by supporting New Member Orientation Program, Member Attraction and Retention Program, Member Recognition Program, Membership Ambassador Program, and CCR/Designation Program. The Membership Ambassador team is responsible for welcoming and supporting new members. The Member Ambassadors reports to the Director of Member Services.

Roles and Responsibilities:

Membership Ambassador team members contacts all new chapter members/ and renewing chapter members to welcome them to chapter and invite them to monthly New Member Orientation and other chapter events

Attends on rotating basis monthly new Member Orientation Meetings and/or evening PDM meetings as schedule permits

Attends monthly status teleconference meeting with Member Services team

Sends monthly status reports to Director of Member Services

Requirements:

·        Able to work independently

·         Strong written and verbal communication skills

·        Strong customer service skills and volunteer service focus

·        Able to attend some evening chapter meetings to welcome new members

·         Enthusiasm for the mission of the PMI Phoenix Chapter

 

PDUs

Up to 5 PDUs/year

(12 months service – 5 PDUs, 6+ months service – 3 PDUs, 3+ months service – 1 PDU)

Time Commitment

2-3 hours per week

Contact:

Jerel Cain

 

 

Email:

membership@phx-pmi.org
Contact Name Jerel Cain
Contact Phone N/A
Category Admin. Support
Job Title Professional Development – Vendor Relationship Manager
Job Description

Job Title

Vendor Relationship Manager (Workshops) – 2 Openings

Chapter Team

Professional Development

Chapter Sub-Team

Chapter Sponsored Education

Job Description

Overview:

The PMI Phoenix Chapter Professional Development Team supports the directives and goals of the chapter by providing PMI Phoenix Chapter members and the project management community at large a variety professional designation courses certification (PMP, CAPM, etc) as well as professional development workshops to maintain project management excellence. The Vendor Relationship Manager helps ensure that vendor workshop offerings run smoothly and that the highest level of customer satisfaction is delivered. The Vendor Relationship Manager reports to the Director of Workshop Management.

 

Roles and Responsibilities:

Conducts proposal preparation; negotiate, co -ordinates customer fact-finding, contract administration and closeout activities related to assigned contracts

 

Performs contract administration with Workshop Training Providers

 

Reviews documents on assigned contracts for acceptability, including terms and conditions, scope of work and other requirements.

 

Reviews, monitors and processes correspondence to and from customers and coordinates the submission of periodic reports.   

 

Participates in audits and negotiations.

 

Reviews contracts to ensure compliance with the negotiated price, work scope and terms and conditions.

 

Makes recommendations to VP of Prof Dev for wording changes to Chapter Professional Services Agreement and Statement of Work

Responsible for requesting help with marketing courses as needed

Assists in placing order for printed course materials

Assists in collating attendee satisfaction survey results

Alias: vrm@phx-pmi.org

Requirements:

·        Able to work independently

·         Strong written and verbal communication skills

·         Must be able to check and respond to email every day as response time is time sensitive in this position

·        Strong customer service skills and volunteer service focus

·        Strong organizational skills

·         Enthusiasm for the mission of the PMI Phoenix Chapter

 
Contact Name Nacio Chavez
Contact Phone N/A
Category Admin. Support
Job Title Professional Development – Master Calendar Manager
Job Description

Job Title

Professional Development – Master Calendar Manager

 

Job Description

Overview

 

The Master Calendar Manager is the person responsible for managing the Professional Development Master Calendar of workshop opportunities. It is the goal of Professional Development to provide between 100-200 PDU opportunities a year for the members.  The Master Calendar is the staging tool to make final workshop assignment dates that get transferred to the public PMI Phoenix Chapter website.

Duties and Responsibilities

·         Inputs vendor workshop information and three preference dates on the Professional Development Master Calendar

·         Assesses workshop content and ensures opportunities are spread out across the month when selecting final workshop date

·         Communicates final date to Vendor (copies Vendor Relationship Manager, and Contract Administrator)

·         Updates Professional Development Master Calendar with final date and removes other two preference dates

·         Performs miscellaneous duties as required

Candidates Should Posses

 

  • Strong leadership and management skills
  • Strong computer skills
  • Strong communication skills
  • Good time management skills
  • Strong customer service skills and a volunteer service focus
  • Self –motivated, committed, tenacious and passionate about the PMI-Phoenix chapter.
  • Ability to commit at least until the end of 2009/2010

 

Preferred Qualifications:

  • Cross-functional PMI Chapter experience
  • General Management (GM) experience

 

 

 

PDU

5 PDUs/year

Time Commitment

Approximately 4-5 hours a week

Contact Name

Alika Victor

 

 

 

Email

 education@phx-pmi.org
Contact Name Alika Victor
Contact Phone N/A
Category Admin. Support
Job Title Ext. Relations - Graphic Artist
Job Description

Job Title

Graphic Artist (Need 3 volunteers)

Chapter Team

External Relations

Chapter Sub-Team

Marketing

Job Description

Overview:

The position reports to the Director of Marketing who reports to the VP of External Relations. The key function of this role is to support chapter marketing activities in order to meet established targets for retention, growth and profitability.

Roles and Responsibilities:

  • Support the marketing production needs of individual chapter teams by creating flyers, brochures and other collateral pieces
  • Maintain and develop PMI and Phoenix Chapter image and reputation, and protect and develop the Chapter's brands via intellectual property management

 

Requirements.

  • Experience with publishing or graphic design programs, such as CS2: Illustrator, Photoshop, InDesign, Vector Works, MacroMedia and FileMaker Pro is a plus
  • Creativity
  • Attention to detail
  • Strong organizational skills
  • Ability to work virtually
  • Enthusiasm for the mission of the PMI Phoenix Chapter

 

 

PDUs

Up to 5 PDUs/year

(12 months service – 5 PDUs, 6+ months service – 3 PDUs, 3+ months service – 1 PDU)

Time Commitment

4-5 hours per week

Contact:

Donna Stewart

 

 

Email:

piscesinaz5@yahoo.com

 

 

 

 
Contact Name Donna Stewart
Contact Phone N/A
Category Admin. Support
Job Title Membership - Member Recognition Manager
Job Description

Job Title

Member Recognition Manager

Chapter Team

Membership

Chapter Sub-Team

Member Services

Job Description

Overview:

The PMI Phoenix Chapter Member Services Team supports the directives and goals of the chapter by supporting New Member Orientation Program, Member Attraction and Retention Program, Member Recognition Program, Member Ambassador Program, and CCR/Designation Program. The Member Recognition Manager coordinates the communication of member updates to the chapter membership page on chapter website and through other chapter communications channels. Essentially this volunteer keeps finger on the pulse of member news. The Member Recognition Manager reports to the Director of Member Services.

Roles and Responsibilities:

Collects and posts updated professionally appropriate information on PMI Phoenix Chapter website Membership – Recognition page regarding updates and news on members’ accomplishments such as new designations, articles published, awards received, and promotions.

Attends monthly status teleconference meeting with team

Sends monthly status reports to Director of Member Services

Requirements:

·        Able to work independently

·         Strong written and verbal communication skills

·        Strong customer service skills and volunteer service focus

·        Strong organizational skills

·         Enthusiasm for the mission of the PMI Phoenix Chapter

 

PDUs

Up to 5 PDUs/year

(12 months service – 5 PDUs, 6+ months service – 3 PDUs, 3+ months service – 1 PDU)

Time Commitment

2-3 hours per week

Contact:

Jerel Cain

 

 

Email:

membership@phx-pmi.org

 
Contact Name Jerel Cain
Contact Phone N/A
Category Admin. Support
Job Title Operations - FAQ Manager
Job Description

Job Title

FAQ Manager

Chapter Team

Operations

Chapter Sub-Team

Critical Operations

Job Description

Overview:

The PMI Phoenix Chapter Operations Team supports all non-financial reporting, chapter process documentation, asset management, logistical misc. functions, chapter elections, as well as Leader and Leadership initiatives.

The FAQ Manager will be responsible for documenting and maintaining the Frequently Asked Questions posed to the PMI Phoenix Chapter leadership team by the membership.  The FAQ Manager will also be responsible for responding to questions submitted by the membership.

This responsibility will be shared by two FAQ Managers who will co-manage the FAQ program.

Roles and Responsibilities:

·         Communicate with Chapter leaders to identify recent FAQs

·         Document FAQs in a user-friendly manner

·         Maintain the FAQs, adding new questions and removing or modifying outdated responses

·         Respond to questions submitted by the members to the FAQ Managers

 

Requirements

·        Able to work independently

·         Strong written and verbal communication skills

·        Strong customer service skills and volunteer service focus

·        Strong organizational skills

·         Enthusiasm for the mission of the PMI Phoenix Chapter

 

 

 

PDUs

Up to 5 PDUs/year

(12 months service – 5 PDUs, 6+ months service – 3 PDUs, 3+ months service – 1 PDU)

Time Commitment

2-3 hours per week

Contact:

Jacquelyn White

 

 

Email:

Jacquelyn_56@hotmail.com

 

 

 

 
Contact Name Jacquelyn White
Contact Phone N/A
Category Admin. Support
Job Title Professional Development - eBlast Coordinator Manager
Job Description

Job Title

eBlast Coordinator Manager

Chapter Team

Professional Development

Chapter Sub-Team

 

Job Description

Overview:

The PMI Phoenix Chapter Professional Development Team supports the directives and goals of the chapter by supporting by providing PMI Phoenix Chapter members as well as the project management community-at-large a variety of professional development programs and opportunities to maintain project management excellence in the State of Arizona. The Email Blast Coordinator is responsible for ensuring timely and effective email marketing of educational workshops. team metrics/reporting/surveys. The eBlast Coordinator Manager reports to the VP of Professional Development.

Roles and Responsibilities:

eBlast Coordinator Manager assists VP of Professional Development, AVP of Professional Development, Director of Workshop Management, Director of Training in scheduling, planning, and execution of email blasts for workshops offered through the PMI Phoenix Chapter.

Coordinate all aspects of execution and reporting of assigned digital marketing email blasts including set-up, testing, deployment, and monitoring
Ensure orders received from Chapter and vendors contain all necessary components and that the email blasts are compliant with Chapter policies

Work closely with a team to ensure workflow efficiency

Attends monthly status teleconference meeting with team

Sends monthly status reports to VP of Membership

Requirements:

·        Able to work independently

·         Strong written and verbal communication skills

·        Strong customer service skills and volunteer service focus

·         Strong attention to detail

·        Exceptional organizational skills

·         Enthusiasm for the mission of the PMI Phoenix Chapter

 

PDUs

Up to 5 PDUs/year

(12 months service – 5 PDUs, 6+ months service – 3 PDUs, 3+ months service – 1 PDU)

Time Commitment

3-5 hours per week

Contact:

Alice Riley

 

 

Email:

kamie66phx@yahoo.com

 

 

 
Contact Name Alice Riley
Contact Phone N/A
Category Admin. Support
Job Title Membership - Financial Liaison Manager
Job Description

Job Title

Financial Liaison Manager (7 positions)

Chapter Team

Communications, External Relations, Membership, Operations, PMO, Programs, or Professional Development team.

Chapter Sub-Team

Financial Liaison

Job Description

Overview:

The PMI Phoenix Chapter Financial Liaison Manager supports the directives and goals of the chapter by supporting one of eight core chapter teams to ensure that all financial activity is reported to Finance Team in a proper and timely manner. Each Financial Liaison Manage reports  to one of the following the VP of Communications, VP of External Relations, VP of Membership, President-Elect (Operations), VP of PMO, VP of Programs, OR VP of Professional Development with dotted line reporting to Finance.

Roles and Responsibilities:

This position will work with the VP or a designated AVP of the home team to ensure all financial activity within that team has been properly and timely delivered to the VP of Finance. The key deliverables will be:

·         Assistance in working with the team in compiling the teams’ annual Budget.

o    This should be completed by 01/31/2010

o    Changes to the budget need to be submitted the month of the change.

·         Ensure that all Expense Reports are signed off on by the Financial Liaison and the AVP/VP and electrically sent to the VP of Finance on a regular basis.

o    All expense reports for events that occurred during the month need to be sent no later than the last day of the month of the event.

·         Ensure all expenses for any event are electronically sent to the VP of Finance.

o    Many of our vendors are already sending invoices but this deliverable also applies to other expenses such as advertising, awards, books etc. that are applicable to the event.

o    These expenses must also be signed off by both the AVP/VP and the Financial Liaison.

·         Ensure that all revenue streams are either properly recorded in Cvent or properly noted with a Sales Transaction register.

o    The revenue stream should be signed by both partied before being sent to the VP of Finance.

§  In this way the teams have a complete record of all those that attended and the amount they paid for the event as well as the source of the revenue. This information should be sent to the VP of Finance no later than three days after the event.

Requirements:

·        Able to work independently

·         Strong written and verbal communication skills

·        Strong customer service skills and volunteer service focus

·        Strong organizational skills

·         Enthusiasm for the mission of the PMI Phoenix Chapter

 

PDUs

Up to 5 PDUs/year

(12 months service – 5 PDUs, 6+ months service – 3 PDUs, 3+ months service – 1 PDU)

Time Commitment

2-4 hours per week

Contact:

Phil Denny

 

 

Email:

volunteer@phx-pmi.org

 

 
Contact Name Phil Denny
Contact Phone N/A
Category Admin. Support
Job Title Membership - Recognition Co-Manager
Job Description

Job Title

Volunteer Services Recognition Co-Manager

Chapter Team

Membership

Chapter Sub-Team

Volunteer Services

Job Description

Overview:

The PMI Phoenix Chapter Volunteer Services Team supports the directives and goals of the chapter by supporting coordination of all programs encompassing chapter volunteers. The Volunteer Recognition Co-Manager manages and oversees the Chapter Recognition Program.  This position reports to the Director of Volunteer Services.

Roles and Responsibilities:

  • Maintain and develop policies and procedures for Volunteer Recognition Program.
  • Initiate Volunteer of the Month process soliciting Board of Directors for nominations.
  • Initiate Volunteer of the Year process soliciting Board of Directors for nominations.
  • Prepare Award Volunteer recognition certificates, e.g., PDUs, time-measured awards, non time-measured awards.
  • Support Special Events Team (Programs) on Volunteer Awards for Annual Awards Dinner.
  • Generate Letters of Appreciation to employers for volunteer efforts.
  • Ensure Volunteer award communiqués are sent for public posting recognition to PMI website, newsletter, team leaders, etc.

Attends monthly status teleconference meeting with team

Sends monthly status reports to Director of Volunteer Services

Requirements:

·        Able to work independently

·         Strong written and verbal communication skills

·        Strong customer service skills and volunteer service focus

·         Able to virtually

·        Strong organizational skills

·         Enthusiasm for the mission of the PMI Phoenix Chapter

 

PDUs

Up to 5 PDUs/year

(12 months service – 5 PDUs, 6+ months service – 3 PDUs, 3+ months service – 1 PDU)

Time Commitment

2-3 hours per week

Contact:

Phil Denny

 

 

Email:

volunteer@phx-pmi.org

 
Contact Name Phil Denny
Contact Phone N/A
Category Admin. Support
Job Title Operations - Process Documentation Manager
Job Description

Job Title:  Process Documentation Manager

Job Description:  The Process Documentation Manager will assist in building documentation for key Chapter processes

·         Participate in process prioritization and project planning

·         Interview process owners

·         Draft, validate and finalize process documents

 

Required Skills: Candidates should have:

·         Strong written and verbal communication skills

·         Outgoing and enthusiastic personality         

 

Preferred Skills: Experience in process flows, documentation and process management is a plus but is not required. This is an opportunity to learn these skills.

 

PDUs:  5 PDUs/year

Time Commit per Week:  1 - 2 hours

Team:  Process Documentation

Chapter Level Team:  operations

Priority:  1 - 10  (Note: This may be subject to change based on Chapter needs. 1 = Highest Priority)

 

Contact Name:  Barbara Greenberg

Contact E-mail:  greenberg83@cox.net

Contact Phone:  401-258-9397

 
Contact Name Barbara Greenberg
Contact Phone 401-258-9397
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